Organization Tips for Traveling Locum Tenens Providers

Personal File Management

In an earlier post, we provided you with a convenient travel document checklist, outlining essential paperwork to have on hand as you journey to and from locum tenens jobs. You will, of course, want ready access to a number of items when you are on assignment—from directions and your curriculum vitae (CV) to bills and personal “must haves”—which is why it is important to establish a “portable management system” that will help you stay organized. While some things naturally lend themselves to a digital solution, others call for a physical approach. Here, we offer suggestions that make the most of both options.

  • Place documents you want to carry, from medical licenses to insurance policies, in an accordion folder. (Your recruiter can provide you with a list of the professional paperwork you need to take on assignment.) An expandable file provides the perfect, central location for your physical papers, and standard versions have 12 pockets and tab inserts to keep things in order. Think about maintaining a separate file for receipts and other important documents you need to save. When you return to your home base, you can file them in a more permanent location.
  • Pack a small zippered case with desk supplies, such as a stapler, transparent tape, scissors, paper clips, address labels, and stamps. This “office in a bag” will take up little space and can help you stay on top of personal administrative tasks.
  • Keep a copy of your CV on your personal computer and update it regularly. Be sure to continuously record locum tenens jobs as you complete them, and review your references and revise them as necessary. To ensure your recruiter always has the latest version, send him or her a copy whenever you amend it.
  • Get a map of your assignment locale and its surrounding areas, even if you have a GPS, and stash it in your glove compartment along with a road atlas. Both of these traditional tools can help you get to your destination if you encounter a satellite outage or experience problems with your device.
  • Maintain a physical or electronic file that contains directions to your assignment facilities. This information will come in handy if you are invited to return to facilities or practices for locum tenens opportunities. Be sure to include administrators’ names and titles, pertinent addresses, phone numbers, and email addresses, too.
  • Keep an empty drawer or “between box” at your permanent residence and fill it with items you want to bring to an upcoming locum tenens opportunity, from family photos and books to swimwear and snorkeling gear.

Determining the items you will need as well as those that can enhance your experience—and finding the best way to access and use them—is a strategy with benefits that transcend aesthetics. It will help you feel settled and bring order to your day-to-day activities while you enjoy new opportunities.

Revised from a post originally published August 16, 2016.

To learn about locum tenens opportunities in locations you would like to explore, call 855.301.0563 to speak with a Medicus Healthcare Solutions recruiter.

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